1 The Board’s proposed Nominating Committee will be put to the annual general meeting for approval by the Membership. The Committee will then  no later than four months before the AGM issue a  call to membership for nominations of candidates to the Board shall be made to the membership by the Nominating Committee.

2 The Nominating Committee is constituted as laid down in the Bylaws and, to avoid the use of a chairman’s casting vote in what is usually a small committee, shall have an odd number of, but not less than three, members.

3 The call by the Nominating Committee shall attach a list of current Board members, showing the date at which they are no longer eligible to stand for office (highlighting those whose eligibility expires at the end of the current year) as well as their record of participation in the Board's sessions. The call shall also contain a nomination form, and a reminder of the essential rules and practices regarding nominations, including the required three sponsors, the nominee's CV and motivation statement and the fact that both the nominee and sponsors all have to be members in good standing (with current subscription paid up).

4 The nomination form shall include a statement that nominees who would not be retained in the Nominating Committee's final recommendation to the AGM may decide that in such case, their nomination should be considered as withdrawn. A box in the nomination form should be clearly marked to that effect.

5 Nominations should be received by a date to be set by the Nominating Committee to provide sufficient time for consideration , and reviewed by the Nominating Committee. Further information is gathered as necessary, with a view to submitting to the Board by the end of April the full list of properly proposed candidates and a first opinion on which candidates the Nominating Committee intends to recommend.

6 The Board is invited to make its comments on that opinion known to the Nominating Committee in time for final recommendations in advance of distribution of papers for the AGM.

7 The Nominating Committee reviews the Board's comments and decides on its final recommendation.